23
APR
2020

Sample Rules for Electronic Meetings

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Recent COVID-19 pandemic restrictions have prompted organizations of all types and sizes to rethink how they conduct business. Consequently, there has been a great demand for information on how to use electronic meetings. The RONR authorship team has published “Sample Rules for Electronic Meetings,” which will be included as an appendix in the 12th edition of Robert’s Rules of Order Newly Revised. The document provided in the link below includes referencing to the 11th edition of RONR.

Sample Rules for Electronic Meetings

23
APR
2020

Electronic Meeting Resources

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As meetings are increasingly transitioned to electronic platforms, easy access to information on how to conduct these events virtually is more important than ever. NAP members have the unique opportunity to learn from the best in the parliamentary profession. We are diligently working to create relevant content that will answer your questions about hosting electronic meetings and events. Below are links to some of the excellent resources available to members and non-members. Watch for details about upcoming webinars and offerings.

  • Sample Rules for Electronic Meetings In light of the fact that many organizations are needing to conduct business using electronic meetings, due to the COVID-19 pandemic restrictions, the Robert’s Rules Association and its publisher Hachette Book Group are making available Sample Rules for Electronic Meetings, which will be included as an appendix in the forthcoming 12th edition of Robert’s Rules of Order Newly Revised. We at the Robert’s Rules Association, our publisher, and our Authorship team hope that releasing this information in advance of the publication of our 12th edition will be of some assistance to help organizations navigate during these challenging times. The PDF available here includes references to the 11th edition of RONR. Download Sample Rules.
  • NAP 5th Tuesday Town Hall Recording: Parliamentary Advice in the World of COVID-19 — This meeting answered questions previously presented to our panelists on a wide range of parliamentary situations. The Town Hall discusses types of electronic meetings, rules for holding electronic meetings, adjusting meeting dates, elections for both officers and delegates, the ethics of electronic meetings, and more. The panelists were Timothy Wynn, PRP, Weldon Merritt, PRP, and Thomas (Burke) Balch, PRP.  Members can view the recording for free by logging into their account or it may be purchased through our online store.
  • Webinar Recording: Electronic Meetings Platforms, Helping You Bring NAP to the World This workshop presented by David Whitaker, PRP, is designed to introduce the participants to the three most used video conference meeting platforms: Adobe Connect, GoToMeeting, and Zoom. It includes a demonstration of each system and a discussion of other types of platforms that can be used to aid in meetings, such as conference calls, Skype, and other platforms. Download Webinar Recording.
  • Webinar Recording: Electronic Meetings that Pass Parliamentary Muster — This webinar is an overview of state-of-the-art video conferencing tools and how to use them to achieve essential parliamentary requirements for deliberative assemblies. It focuses on Zoom and internet software for voting. It also provides sample electronic meeting rules. Download Webinar Recording.
  • Webinar Recording: Electronic Voting and Elections Part 1: Demonstration of Electronic Voting and Elections — In the advent of COVID-19, organizations across the world are examining electronic meeting platforms, including systems that can conduct elections remotely. This workshop demonstrates how to use ElectionBuddy in the context of annual elections and during membership/board meetings, and discusses the implications of using electronic voting systems under Robert’s Rules of Order. Download Webinar Recording.
  • Webinar Recording: Electronic Voting and Elections Part 2: Methods of Absentee Voting – Analog and Digital — In today’s world, many organizations cannot meet in person and are searching for answers on the best ways to decide issues remotely. As parliamentarians, how can we advise groups and clients on the best way to make decisions from a distance? This workshop explores the processes of absentee voting, examines the pros and cons of each, and discusses best practices for voting and holding elections fairly and honestly. Download Webinar Recording.

Other helpful links:
Coronavirus Electronic Meetings Notice – March 2020

08
APR
2020

Tax Filing for Associations and Units

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Tax Filing for Associations & Units
Non-profits are still required to file form 990-N by April 15, 2020.
The form must be submitted electronically to retain your 501(c)3 status. Read this User Guide for filing instructions. You can find more information on the documents page of our website.
 
Reminders
  • If you don’t successfully file three years in a row, you will lose your 501(c)(3) standing.
  • Check your status. Just because your file uploads does NOT mean that it has been accepted. You will need to check back to confirm it was accepted and is not pending or rejected.
08
APR
2020

Webinar – Electronic Meetings that Pass Parliamentary Muster

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Electronic Meetings that Pass Parliamentary Muster

Presented by Lawrence Taylor, PRP
April 24, 2020 
7:00 p.m. CT
 
This webinar is an overview of state-of-the-art video conferencing tools and how to use them to achieve essential parliamentary requirements for deliberative assemblies. It will focus on Zoom and internet software for voting. It will also provide sample electronic meeting rules.
Access the webinar at https://nap.adobeconnect.com/workshops and enter as a Guest using your FULL name. Enter the meeting room at least 10 minutes early to check your audio connection. If you see a message showing the banner graphic, your connection is working.
Space is limited. The first 100 members to log on will be able to participate in the live session. Access to the meeting room begins approximately one hour prior to the event. A recording will be made available for free through June 30. After June 30, you will be able to purchase the webinar recording through our online store.
23
MAR
2020

COVID-19 UPDATE: NAP HQ Office Closing Until Further Notice

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NAP’s headquarters office will close at 5:00 p.m. CT, Monday, March 23, 2020, until further notice in compliance with the shelter-in-place order issued for the Kansas City metro area. Although the office will be closed, staff will be teleworking and providing basic member services.

What teleworking means to you:

  • Staff will be available by email and — beginning Thursday, March 26 — by phone (816.833.3892) to answer questions, process membership reinstatements, and the like.
  • We WILL NOT fill orders for resources until after the shelter-in-place orders are lifted. Downloadable items are excluded.
  • NAP will continue to conduct webinars, 5th Tuesday Town Halls, and PRP renewal webinar modules as scheduled. (Watch your inbox for emails about upcoming webinars and the March 31 Town Hall.)
  • If you are taking the RP legacy exams, the 9-month deadline will be extended based on how long shelter-in-place orders are in effect. Details on the extension will be shared with you once the shelter-in-place orders are lifted.

We regret any inconvenience this may cause, but hope you share our commitment to doing everything possible to halt the spread of COVID-19.